Generate Master Attendance List
From a bunch of different attendance lists, generate a master copy of everyone who attended
View the solution base hereBase Details
Person
table- Each record contains the following information for each person:
- First and Last name
- A linked field for each event
- A formula field that compiles all of the events the person is attending
- Each record contains the following information for each person:
Event 1
table- Each record contains the following information for the event:
- First name of attendee
- Last name of attendee
- Linked field to the
Person
table
- Each record contains the following information for the event:
Event 2
table- Each record contains the following information for the event:
- First name of attendee
- Last name of attendee
- Linked field to the
Person
table
- Each record contains the following information for the event:
Scope
Each Event
table was integrated with a single event on Eventbrite. When a user signed up for an event, a new record would be created in the appropriate table by using Zapier.
This all worked well, and the user wanted a master list that could show every person and all the events that they were attending.
The Solution
(In the gif, we are using a Form submission as a proxy for a user signing up for an event on Eventbrite)
We created an automation per Event table that would, on creation of the record in the table, would paste the First Name
and Last Name
value in to the table's linked field to the Person
table.
Doing this would either create a new record in the Person
table with the person's full name, or would connect the Event
record to an existing Person
record
"
Adam was communicative and helpful, and quickly offered to schedule a session with me to solve a problem that had been causing us headaches for a while.
His knowledge of both airtable and external applications allowed us to come to a solution that has not just solved the problem, but increased the efficiency of the process.